Privacy Policy

We at Martin Bell Photography Ltd take our visitors and clients privacy very seriously. You can be assured that we will never ever sell your details to a third party and we will always take care to keep your details safe adhering to the guidelines set out by the EU’s GDPR legislation and the DPA.

 

Website privacy policy

This privacy policy is for this website; www.martinbell-photography.co.uk and manages the privacy of it’s visitors. It explains how we comply with the EU’s GDPR (General Data Protection Regulation) legislation and the DPA (Data Protection Act).

This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.

 

THE DPA & GDPR MAY 2018

This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.

 

CONTACTING US

This website, www.martinbell-photography.co.uk, collects private user data using the following forms: Contact Form 1 on www.martinbell-photography.co.uk/contact and Contact Form 2: www.martinbell-photography.co.uk/contact-non-wedding which generate emails sent to: info@martinbell-photography.co.uk.

Contact Forms:

Minimum data is requested via the secure contact form and we have provided other means of contact (email, phone and social media) should you prefer. The data from these forms is emailed to the address listed above and also stored on the website server, in most cases dating back to when each form was created. The website server is accessible by the website administrators for www.martinbell-photography.co.uk at SiteGround (www.siteground.com). SiteGround never access or share this data other than by request from Martin Bell.

By completing these contact forms you agree to Martin Bell contacting you about Martin Bell Photography’s services namely wedding and photographic related details. You will not be added to any mailing lists and will only be contacted by Martin Bell personally in relation to your enquiry. Your personal details will not be added to any client or studio management software, will not be used for any marketing purposes nor will they be passed onto any third parties. They will only be stored in the email generated by these contact forms which will be filed in the email account for Martin Bell Photography Ltd which is Webmail account hosted by SiteGround and which can only be accessed by Martin Bell. If you wish to request for any email(s) containing your personal information to be deleted, please email info@martinbell-photography.co.uk.

Our Blog:

Should you decide to make use of our comment section in the blog we ask you to provide some minimal details that allow you to make best use of the WordPress functionality. You may contact us at anytime to delete any information you may have posted and later change your mind about. You can do this by emailing info@martinbell-photography.co.uk.

 

EMAIL MARKETING

Occasionally emails will be sent out with album discounts or promotional offers relating to other photography aspects however this is never more than twice a year. Please email info@martinbell-photography.co.uk if you do not wish to be included in this. Your personal details will never be passed on to third parties for marketing purposes.

 

CLIENT GALLERIES

Martin Bell Photography Ltd creates a client gallery for each client to whom photos are delivered as part of the services contracted. Martin Bell Photography Ltd’s client galleries are externally hosted by Pixieset. Their privacy policy can be found here: https://pixieset.com/privacy/

To visit a Martin Bell Photography Ltd client gallery you will be required to enter personal data (namely your email address) and a password. Your personal data (email address) will be stored within Pixieset’s system, on their servers and will be used to email you up to a maximum of four times and only with information relevant to the client gallery you have accessed e.g. to inform you of a discount offer on gallery purchases. Any such emails sent to you will only be during the 3 month period for which the gallery is live. After 3 months has passed since a gallery was created it is automatically deleted and your personal data (email address) is completely removed from Pixieset’s system.

Only Martin Bell will have access to your personal data (email address) stored on Pixieset’s system on behalf of Martin Bell Photography Ltd. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Pixieset’s technical support team will have the means to access to your personal data (email address) but will never access or share this data other than by request from Martin Bell.

By logging into a Martin Bell Photography Ltd client gallery you are agreeing to opt in to receive relevant, gallery-specific emails as described above. Emails are automated so if you do not wish to receive such emails it is advised that you do not log into any Martin Bell Photography Ltd client galleries.

If you wish to request for your personal data (email address) to be deleted from Pixieset’s servers, please email info@martinbell-photography.co.uk.

 

EXTERNAL WEBSITE LINKS AND THIRD PARTIES

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

 

CLIENT DATA HELD ON FILE

We take great care over the processes around looking after personal data stored on our physical systems. Martin Bell Photography Ltd holds the following personal data of clients:

  1. names
  2. addresses
  3. phone numbers
  4. email addresses

within hard copy and sometimes soft copy contracts as well as soft copy wedding client ‘itinerary’ documents. Soft copy contracts and day plans are safely stored on my password protected home office iMac and also kept on file on GDPR compliant webmail servers. Hard copy contracts are stored in a lockable fire-safe filing system.

Client photos are safely stored within my password protected home office MacBook and backed up to two encrypted external hard drives. An additional cloud copy of all images is stored on GDPR compliant Dropbox.

 

CLIENTS AND WEDDING GUESTS CAPTURED PHOTOGRAPHS

Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Martin Bell Photography Ltd will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests at weddings appear in photos taken by Martin Bell Photography Ltd as a part of the visual recording of the event in photos. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Martin Bell Photography Ltd as detailed in this privacy policy.

In terms of explicit GDPR compliance, wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Martin Bell Photography Ltd as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.

Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all wedding guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Wedding clients are therefore requested to direct their guests to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.

 

WITHDRAWAL OF CONSENT

Anyone photographed by Martin Bell Photography Ltd, whether a client or wedding guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. If you wish to withdraw consent please email Martin Bell Photography Ltd at info@martinbell-photography.co.uk specifying the photo in question. Persuant to the request, Martin Bell Photography Ltd will then remove the photo from online and printed display wheresoever it appears.

 

SOCIAL MEDIA POLICY AND USAGE

We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

 

DISPLAY OF IMAGES

We may display any photographs to promote Martin Bell Photography Ltd on the Martin Bell Photography Ltd website and blog, on social media, on wedding blogs, on wedding photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Martin Bell Photography’s  client(s). The rights of the people captured in these photographs are protected by Martin Bell Photography Ltd as detailed in this privacy policy.

 

COOKIES

Cookies are used on the website for two main purposes. Firstly for google analytics tracking data. The tracking data provides us with collective information about how our users are using the website but does not identify or track an individual user behaviour. Secondly cookies are used to allow visitors to add comments to the blog section of the website.

 

If you have any questions about either our privacy or cookie policy please email info@martinbell-photography.co.uk.